Secretary of State
Secretary Grimes Announces Major Steps to Make Kentucky More Business Friendly
Secretary of State Alison Lundergan Grimes,
Kentucky’s Chief Business Officer, is announcing today new features on the
Kentucky Business One Stop Portal, www.onestop.ky.gov, that make it easier for
new businesses to register and interact with the Secretary of State’s Office
and Department of Revenue. The enhancements save businesses both time and money
by streamlining transactions and data and providing more flexibility and
security in managing information.
Kentucky Business One Stop Portal was originally created in 2011 to simplify
and streamline business interactions with different government agencies. It is
a partnership of the Office of the Secretary of State, the Finance and
Administration Cabinet, the Cabinet for Economic Development and the Commonwealth
Office of Technology. Kentucky is one of only 11 states with a one stop
and improving the portal in order to increase efficiency for both businesses
and government agencies has been a top priority of mine, and Kentucky is now
leading the nation in this field,” said Grimes. “We’ve already seen substantial
time savings through the portal, and these exciting new features will allow
businesses to spend even less time interacting with government, and more time creating
jobs and stimulating our economy.”
A new “dashboard” displays all of a business owner’s
transactions in one place, allowing him to access all pertinent business and
tax information from one location. The dashboard also provides the option to
view and print a Sales and Use Tax Permit.
In addition, pursuant to a new law Grimes championed
and the General Assembly passed in 2014, new businesses are being assigned a
unique Commonwealth Business Identification number (“CBI”), which will connect
the various identifiers designated by individual state agencies. By allowing
businesses to use a consistent identification number in their interactions with
various agencies, the CBI eases the burden on business owners.
The portal also now offers a streamlined, central
registration system that reduces the need to provide or update information separately
to multiple agencies. With this enhancement, changes to data such as name,
address and phone number can be entered once in the portal and be shared
automatically with any participating agencies. In addition to making the
process more efficient for businesses, the centralized registration system will
minimize data errors and inconsistencies across agencies.
The portal is also more secure and flexible than
ever before, allowing business owners to grant role-based access to others who
may act on behalf of the business. For example, a business owner may allow
agents such as lawyers, accountants, or managers to perform certain tasks within
the portal, including registering for or paying a tax, or adding employees to
the business’s unemployment insurance account.
new features became available to first-time business registrants on April 30.
In just over one month, more than 1,500 new businesses have registered, and
another approximately 1,500 entities have started applications using the new
system. Existing businesses will be transitioned later this year.
“Business owners have provided overwhelming positive
feedback about these new features,” said Grimes. “I’m proud of what we have
accomplished with our One Stop partners and of the positive impact the portal
is having on Kentucky businesses. I look forward to continuing our
unprecedented inter-agency cooperation to make Kentucky even more business
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